Filing Administration Staff

About the role

Manage and maintain the company's physical and digital filing systems to ensure all documents are properly organized and accessible.

Key responsibilities

• Perform document filing, sorting, labeling, scanning, and archiving in accordance with established procedures
• Ensure all incoming and outgoing documents are properly recorded, distributed, and filed
• Maintain accurate document records and update filing databases or tracking systems regularly
• Retrieve and provide requested documents to relevant departments when needed
• Monitor document completeness and ensure files are properly maintained and stored
• Ensure the confidentiality and security of company documents and records
• Conduct periodic checks of filing systems to maintain accuracy and prevent missing or misplaced documents
• Support general administrative tasks and other duties as assigned

About you

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, or a related field
• Fresh graduates are welcome to apply; previous experience in filing or document administration is an advantage
• Familiar with Microsoft Office, particularly Microsoft Excel and Word
• Good organizational skills with strong attention to detail and accuracy
• Able to manage and organize a large volume of documents systematically
• Responsible, disciplined, and able to work independently as well as in a team
• Good communication and coordination skills
• Willing to perform routine administrative and document-handling tasks